Regaining Control of Copying and Printing Costs: a Sharp Solution
When we commit to an expansion of our office printing and copying activity to a network, we also commit ourselves to a possible increase in unauthorised and inappropriate system use. This can expose us to massive and uncontrolled additional printing costs.
Help is at hand from Principal experts. We have a variety of cost-control mechanisms for every networked copier/printer we supply.
Here, we introduce Kayleigh Accounting Solution - the latest configurable printing cost-control software for Sharp networked systems
About Sharp’s Kayleigh Accounting Solution
‘Kayleigh’ is the Japanese word for accounting and, as the name would suggest, the Kayleigh Accounting Solution is an invaluable yet highly affordable access control and job accounting software. It is designed by Sharp for Sharp’s range of multifunctional networked printers.
At Principal, we can configure the entire solution, including all access rights for every user. It is controlled centrally from a web-based administration utility with multiple languages and currencies supported for easy localisation.
Kayleigh: How Can It Control Printing Costs?
Essentially, with support from your Principal experts, Kayleigh lets you regain control of costs and print/copy activity by restricting the use of Sharp MFPs to authorised staff only, reducing the cost of ad hoc and unmonitored usage. This includes:
- Reducing print costs by controlling who can access specific features such as colour and black & white copying, printing and scanning.
- Maximising your return on investment by using the reported usage statistics to deploy the fastest and most capable MFPs in the areas that they will be used the most.
- Recovering costs by setting up ‘User Accounts’ to charge individuals an appropriate and proportional fee for each job they complete on an MFP.
Limiting expenditure by setting usage limits for individuals according to the available credit balance in individuals’ Kayleigh accounts.
Kayleigh Print Cost Control: The Benefits at a Glance
- Track, record and analyse all jobs by user, department or MFP to calculate the most efficient deployment of your MFPs.
- Monitor and recover costs by charging - at an individual level - for the exact resources used for each job.
- Understand how to reduce expenditure while eliminating waste and improving the document workflow.
- Support your company’s energy efficiency initiatives by reducing the amount of unnecessary or inappropriate printing and copying in the workplace.
- Conserve valuable resources by setting individual access permissions for the MFPs’ various functions.
Kayleigh Print Cost Control: How It Works
Once Kayleigh has been configured by Principal on a central server, its login screen will be displayed on the front panel of each of your Sharp MFPs.
When a user logs in (via a swipe card or username/password combination), the Kayleigh server will authenticate and grant access permission.
Non-authorised users are unable to access the copy facility on the MFP and their print jobs will be rejected.
Each time an authenticated user performs a function, the MFP authorises the request with Kayleigh and checks that there is sufficient credit in his or her user account. When the job completes, the MFP sends its data to the Kayleigh server, which will record it, calculate the cost and debit the user’s account accordingly.
Kayleigh lets you develop an optimised document strategy by harnessing the power of Sharp OSA (Open Systems Architecture), allowing Sharp MFPs to be fully integrated with network-based applications. It acts as the access authority and job accounting server for all of your OSA-enabled Sharp MFPs, granting access to authorised users only.
Sharp’s Kayleigh Accounting Solution – Your Next Step:
Call now:
Call us today on 0333 240 8130 to find out more about Kayleigh and other cost accounting strategies available from Principal.
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