Principal Print Auditing Solutions

One of the many hidden costs in organisations today is the cost of printing. An essential part of everyday office life, printing costs can easily get out of hand. However, you can take control.

• To find out more about the latest in printing devices, click here.
• To find out how a document management solution can mean less paper all round, click here

Benefits

Print auditing allows you to identify which of the devices in your organisation are the most cost effective to print to - and also those which are the most expensive. For perhaps the first time, you will be able to have a true and accurate record of what your printing actually costs you! Once you have this information you can then benefit by:

• Reducing your overheads and controlling costs
• Reducing paper waste
• Boosting efficiency
• Tracking all office printing activity

Our print audit will allow you to save time and reduce overheads by managing all the printing within your business. We will help you to establish rules which will enable you to implement an effective printing strategy - seamlessly, painlessly and without disruption to the office environment. You will then be able to gain control, create printing limits, restrict the amount of colour usage and direct print jobs to the most efficient devices available.

More details on Principal Print Audit Solutions: click here

Print Audit and the Environment

Printing has an impact on the environment.  Print auditing will help you and your employees to reduce your carbon footprint by reducing the amount of consumables used, the electricity used to run the equipment and the overall impact on the planet.

Follow-Me Printing and proximity cards – tracking the print

A beneficial addition to print auditing is to implement the Follow-Me printing solution. This is invaluable when you need to keep track of who has printed which document.  In an open plan office, this can be tricky – how do you prevent unauthorised access to printed documents? The problem can be further compounded if the printer is located in another area.

By issuing each staff member with a proximity card, you can then tally the usage of printers (and other devices) and ensure that documents end up in the right hands. A document can only go to print under the proximity system when the recipient is within range of the designated printer. The proximity cards also have the additional benefits of:

• Restricting users to specific machines thus barring them from high cost units such as inkjets.
• Defining credits so that you can put a ceiling on specific spends
• Monitoring costs and then apportion these to individuals or departments
• You can also use your proximity cards for time and attendance monitoring too – making them a useful multifunctional addition!

The Bottom Line

It’s all about ROI. Implementation of the print audit solution and also the Follow-Me printing system will save you money. We can advise and guide you so that you have exactly what you need to manage your print more effectively.   

Your Principal Consultant will be pleased to give you a calculation of returns based on you specific circumstances – for more details, please contact your local office: